Mitigating material weaknesses through effective IAM strategies

ARTICLE | March 10, 2025

Authored by RSM US LLP

In today's rapidly evolving digital landscape, organizations face increasing challenges in maintaining robust control environments. Material weaknesses, particularly those related to technology, have become more prevalent, driven by factors such as improper technology implementation, inadequate use of tools and ineffective segregation of duties. To address these issues, organizations must adopt comprehensive strategies that encompass people, process and technology. One critical component of this strategy is digital identity, also known as identity and access management (IAM).

Material weaknesses are significant deficiencies in an organization's internal control over financial reporting. Recent trends indicate a rise in technology-driven root causes of material weaknesses, with IT, software, security and access issues seeing substantial increases. Common technology contributors include improper technology implementation, inadequate use of tools to avoid manual errors and ineffective segregation of duties. These weaknesses can lead to unauthorized access, human error and noncompliance with regulatory requirements.

Digital identity, or IAM, plays a crucial role in securing an organization by ensuring that the right people have the right access to the right information at the right time. IAM encompasses several key domains, including identity governance, user lifecycle management, privileged access management, authentication, authorization and audit for internal and external identities.

When implemented correctly, IAM can significantly mitigate risks and prevent material weaknesses by addressing several key areas, including:

• Unauthorized access: Access to sensitive systems and data can lead to human error or violations that affect reporting and compliance. IAM technologies, such as multifactor authentication (MFA), help prevent unauthorized access by ensuring that only authorized individuals can access critical information and systems.
• Audit, reporting and monitoring: A clear record of who is accessing what and when is essential for detecting and addressing issues early. IAM systems provide robust audit trails and activity logs that track identity actions, making it easier to detect suspicious activity and ensure compliance with internal controls and regulations.
• Access control and least privilege: Improper or excessive access to critical systems is a common cause of material weaknesses. IAM technologies enforce the principle of least privilege, ensuring that users only have access to the information and systems necessary for their job functions. This reduces the risk of errors or fraudulent activity.
• Regulatory compliance: Compliance with laws and regulations, such as the General Data Protection Regulation, HIPAA or the Sarbanes-Oxley Act, requires stringent controls over data and system access. IAM technologies assist in meeting regulatory requirements by providing robust access controls and producing necessary reports for audits.
• Automated role management and access reviews: Users can accumulate unnecessary permissions over time, leading to access that is no longer needed. IAM tools automate role management and regular access reviews, confirming that user rights are current and aligned with their responsibilities.
• Automated policy and standards enforcement: Automated policy and standards enforcement confirms that organizational policies and regulatory standards are consistently applied through the implementation of IAM capabilities. By embedding IAM controls, organizations can enforce access policies, manage user identities and maintain governance frameworks in alignment with compliance requirements. The effectiveness of these controls can be measured through key risk indicators and key performance indicators, serving as critical outputs of a mature IAM program.

The takeaway

In conclusion, addressing material weaknesses requires a comprehensive approach that includes robust digital identity management. IAM technologies play a vital role in preventing unauthorized access, maintaining regulatory compliance and mitigating risks associated with material weaknesses. By adopting effective IAM strategies, organizations can strengthen their control environments and safeguard against evolving cybersecurity threats.